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Join Our Team

Join the amazing team at the beautiful Bellarmine Retreat House in Barrington, IL. Our work is good for body, mind, and spirit!

Executive Assistant

We are seeking an organized, detail-oriented, self-starter to serve as an Executive Assistant.  This person will have a passion for helping people, a welcoming spirit, and proven success working in a professional environment. 

The successful candidate will:

  • Communicate across generations and demographics, by phone, in writing, and in person

  • Show an ability to exercise good judgment, discretion, and confidentiality

  • Schedule, calendar, and attend meetings

  • Manage and organize multiple deadline driven projects simultaneously

  • Answer phones and greet guests

  • Update and create database records and generate reports from our database

  • Plan staff outings, parties and meetings

  • Run occasional errands 

  • Manage Resource Center of books and prayer resources by ordering, and displaying materials. 

  • Purchase supplies and maintain office equipment 

  • Assist the Executive Director, and Associate Director with other duties

  • Work in person, estimated 40 hours per week, with a few evenings and occasional weekends required for meetings and special events.


Working full-time at Bellarmine, this position will receive outstanding benefits including: 

  • Working on 80 acres of beautiful sacred grounds in Barrington, IL with a mission-driven team

  • Free lunch most work-days

  • 11 paid holidays, plus paid vacation and personal time 

  • 403B with company match

  • Medical, dental, vision insurance, life insurance and long-term disability coverage  


  • At least 5 years of relevant experience 

  • Speak both Spanish and English fluently

  • Must have a kind, welcoming, can-do, service-oriented demeanor  

  • Must be detail oriented and a strong communicator – verbally and in writing

  • Proficient computer skills and knowledge of Microsoft products, including Word, Excel, and PowerPoint.  Comfortable using the Google Suite of products (Google Docs, Google Sheets, and G-mail)

  • Must be comfortable inputting data into a database and exporting data for reports. 

  • Must be able to work in-person Mondays to Fridays 

  • Must be comfortable lifting up to 50 pounds of office supplies (books, paper, etc.)

  • Must have a valid driver’s license 

To apply, please email or call 847-852-1941 .